APFlow™ Module > Invoice Entry > New Invoice > Entering an Invoice Overview > Invoice Entry

InvoiceEntryNewLinedropdown-mh

The selections that display in this dropdown are directly related to the bridged accounting system.

1.For the Add Blank Line section of the dropdown, click the assigned function key or use the dropdown.

Note: Dropdown selections will vary based on what is supported by the accounting system as well as any additional advanced bridge settings configured where applicable.

A new line based on the blank line type selected displays in the center pane, similar to the following:

NewLine-linesample-mh

Icon	Label	Description
	New Line	Add a new line of the same line type.
	Copy Line	Click to add an exact duplicate of the line type where the Copy Line icon is being clicked. The replication includes all the fields in the Detail pane.
	Change Line Type	Click to display the Lookup Utility, Line Type list. Use this to change the current line type to a new line type. Note: For those accounting systems with only one line type, this function is not available.
	Split Line	Use this to split the amount on a single line to multiple new lines. 1.To split a specific invoice line, click this icon. The Split Line dialog box similar to the following displays: The default is 2 lines, with the gross amount split evenly. 2.Enter a number in the Number of resulting lines field. 3.To split the number evenly across the lines, click Allocate Evenly. 4.Click Split. Note: Processors may split a debit line into a mixture of credit and debit lines.
	Remove Line	Click to remove the line where the X was clicked.
	Match Receipts	This icon changes, based on the receipt match status. Refer to the Match Receipts table, below, for more information. Note: Line Level matching is not limited to just Invoice Entry. It is available in Approve Invoices and Credit Card Importer too.

2.After adding a line, the bottom pane containing fields in which to code the invoice displays.

Based on the selected line type, different fields will display to input the coding details.

3.Click to close the Invoice Entry screen.

A dialog box asking if the invoice changes should be kept (Yes), not kept (No), or if closing the Invoice Entry screen should not occur (Cancel) displays.

4.Continue adding and coding lines as needed.

Important: The Unallocated amount that displays between the two panes must equal $0.00 before the invoice can be routed and approved.

Match Receipts

CreditCardImporterSingleReceiptMatchedicon-mh

Indicates a single receipt was matched. No further receipt matching is necessary for this invoice line.

CreditCardImporterNoReceiptMatchedicon-mh

Indicates no receipt is matched.

Request

1.Click the icon to begin the match receipts process.

A Find Receipts dialog box displays:

InvoiceEntryMatchReceiptsFindReceiptsdialogRequest-mh

2.In the Choose Method to Get Receipts field dropdown, select Request.

3.Click OK.

A Request Line Receipt dialog box similar to the following displays:

InvoiceEntryMatchReceiptsRequestLineReceiptdialog-mh

4.In the User field, use the dropdown to select the appropriate user to whom the receipt request will be sent.

5.From the 3 check boxes (System Alert, Email, Text), click to select the best method for sending the receipt request.

6.Click Request.

A receipt request will be sent to the individual identified in step 4.

1.Click the icon to begin the match receipts process.

A Find Receipts dialog box displays:

InvoiceEntryMatchReceiptsFindReceiptsdialogSearch-mh

2.In the Choose Method to Get Receipts field dropdown, select Search.

3.Click OK.

The Search Utility window displays.

4.Click to select the Document Types entries in the list and update the Index Criteria grid as appropriate.

5.Click Search.

Any "matching" receipts will display in the Result grid.

6.Highlight the appropriate receipt.

7.Click Send, InvoiceEntryMatchReceiptsSearchResultsSendicon-mh .

The Choose Match Receipt Options dialog box displays:

InvoiceEntryMatchReceiptsChooseMatchReceiptOptionsdialog-mh

8.Select the option(s) that apply or keep the defaults (as listed).

9.Click OK.

If successfully matched, the Match Receipts icon changes from CreditCardImporterNoReceiptMatchedicon-mh to CreditCardImporterSingleReceiptMatchedicon-mh .

CreditCardImporterMultipleReceiptsMatchedicon

Indicates multiple receipts were matched.

1.Click the icon to generate a Resolve Multiple Receipt Matches dialog box similar to the following:

CreditCardImporterResolveMultipleReceiptMatchesnew-mh

2.Click the entries in the Receipt List pane. An image of the selected receipt displays.

Note: To transfer coding from a receipt, highlight the receipt entry in the list and click Copy Coding From Selected Receipt. Use this to override if Transfer Receipt Index Values to Invoice Line Coding is selected.

3.If none of the receipt entries are a match, click Clear All Matches.
If one of the receipt entries is a match, continue with step 4.

4.Click Choose Receipt.

The following prompt displays:

CreditCardImporterAllreceiptsotherthanunmatcheddialogboxnew-mh

5.Click Yes.

Any unselected matches will be removed.