Working with Documents > Annotating Documents

Some documents may require additional information before storing or routing them to other people.

Important: The Annotations toolbar displays in the Main Viewer header when a document displays and you click the Add or Edit annotations icon, .

The Annotations toolbar allows explanatory notes to be added quickly, and highlight important areas of an image with tools that include emphasis pointers and a variety of stamps such as Received, Approved, and Paid.

	Highlight Text
	Underline Text
	Strikethrough Text
	Add Shapes See below for details.
	Calibrate See below for details.
	Free Text
	Add Stamp See below for details.
	Add Signature See below for details.
	Draw Ink
	Font Family
	Font Size
	Font Color
	Annotation Properties dropdown

Drawing Annotations

To insert annotations, click on an annotation tool in the Main Viewer header to select it. Once an annotation tool is selected, hold down the left mouse button and drag the mouse to draw the annotation. When the annotation is the desired size, release the mouse button.

Shape Annotations

For shape annotations (line, rectangle, ellipse, etc.), look for the "handles" on the annotation when the mouse button is released. Use these handles to change the shape or move the annotation.

•To change the shape of the annotation, click on the selected tool and move the mouse over one of the handles until the mouse pointer resembles a target. Left click and drag the mouse over the handle to change the shape.

•To move the annotation, place the mouse pointer over the outline of the annotation until the mouse pointer turns into cross-hairs. Drag the mouse while holding down the left button to move the annotation.

AnnotationHandles

For shape annotations, border and background color and transparency attributes can be changed.

With an annotation active on the current document, click on the arrow at the right end of the row of annotation icons:

PVCAddShapesannotationattributesarrow-mh

The following dropdown list of icons displays:

The Annotations Properties dropdown list contains:

• Border - Choose the color, line weight and transparency level of a border drawn around the annotation.

• Background - Choose the color and transparency level of the annotation's background color.

• Annotation Text - Choose the alignment, font type, size and color of the text.

Text Align		When you click the Free Text annotation icon, , the Text Align icon is active in the annotation properties dropdown. Click the Text Align dropdown to view your text alignment choices, .
Font Style		When you click the Free Text annotation icon, , the Font Style icon is active in the annotation properties dropdown. Click the Font Style icon dropdown to view your font style choices, .
Change Background Color		Click this icon to access a color picker displays where you can click to select for the annotation background.
Change Border Color		Click this icon to access a color picker displays where you can click to select for the border color.
Change Border Thickness		Click this icon dropdown to access a Line Thickness scale displays where you can select the border line thickness.
Change Opacity		An Opacity scale displays where you can select the opacity of the annotation.
Delete Annotation		Click this to remove the current annotation.
Comment Panel		Click this to add a Comment grid where you can add a comment, such as why you added the annotation.
(Close Annotation Toolbar)		Click this icon to close the Annotation Properties dropdown list.