Allow Additional Line Types on PO/Sub Invoices

If set to True, the user can add an expense or job line to an invoice entry already containing PO/Subcontract lines.

If set to False, the user cannot add line types on invoices containing PO/Subcontract lines.

Allow Coding Override on PO Lines

If set to True, the user is allowed to override the coding applied from the Purchase Order.
Note: Overriding here does not edit the Purchase Order entry in Sage. It simply changes the coding of the invoice entry.

If set to False, the Purchase Order coding is read-only.

Allow Coding to Asset Accounts

If set to True, invoices are allowed to be coded to asset accounts.

If set to False, coding to asset accounts is not allowed.

Allow GL Override on Invoice

In Invoice Entry, on non-Expense line type entries (Job, Equipment, Purchase Order, Subcontract), the populated GL Account field reflects the General Ledger account default. This field is greyed out and cannot be changed.

If you select True, the GL Account field becomes active and you can override the default General Ledger account number.

If you select False, the GL Account field is read-only and cannot be modified.

Auto Route To Estimator

If set to True, auto route of invoices is enabled to route invoices to the Estimator identified on the bridged company job in Sage.

If set to False, auto route to the Estimator is disabled.

Auto Route to Salesperson

If set to True, auto route of invoices is enabled to route invoices to the Sales Person identified on the bridged company job in Sage.

If set to False, auto route to the Sales Person is disabled.

Auto Route To Super

If set to True, auto route of invoices is enabled to route invoices to the Superintendent identified on the bridged company job in Sage.

If set to False, auto route to the Superintendent is disabled.

CCM Integration - Use Line Description

When set to True, importing of credit card invoices to Sage 100 Credit Card Management uses the line description provided on the line detail instead of the invoice description in the header when creating the journal entries.

Important: The Enable Credit Card Management Integration must also be set to True for this setting to be used.

When set to False, importing of credit card invoices to Sage 100 Credit Card Management uses the invoice description when creating the journal entries.

Default GL On Expense

This is the GL Account used at the time of export on PO lines, but not included on the invoice in Paperless. Sage 100 requires all PO lines to be sent over through the API. Any PO lines not included on the invoice are exported as $0 lines when this default GL Account is set to True. This is the default.

If set to False, PO lines not included on the invoice are not sent over through the API.

Disable Custom Invoice Validation

This is the Sub Account used at the time of export on PO lines, but not included on the invoice in Paperless. Sage 100 requires all PO lines to be sent over through the API. Any PO lines not included on the invoice are exported as $0 lines when this default Sub Account is set to True. This is the default.

If set to False, PO lines not included on the invoice are not sent over through the API.

Disable Invoice Routing

Important: This is an all or nothing setting.

If you select True, invoice routing functionality is disabled and the Invoice Routing icon in the Invoice Entry toolbar does not display.

If you select False, invoice routing functionality works as expected, which allows the Processor to route invoices to Reviewers for review and approval.

Document Match - Retrieve potential matching POs in APFlow™

Click True to enable the retrieval of potential matches for POs in Document Match.

Click False to turn off the retrieval of potential matches for PO documents.

Enable Approve Invoices Job Filters

Important: Enabling this feature does not display a filter for all job numbers; it only displays the job numbers corresponding to the job numbers populated on the invoices currently routed to that Reviewer. If none of the invoices currently routed to the Reviewer contain a job number, no job numbers display as a filter.

If set to True, Reviewers can filter invoices by job so that only those invoices coded to the filtered job--for a particular status--display.

If set to False, all invoices for a particular status displays.

Enable Credit Card Management Integration

If set to True, credit card invoices are imported to Sage 100 Credit Card Management instead of AP Invoices. Click here for details.

If set to False, credit card invoices are not imported to Sage 100 Credit Card Management but are imported to AP Invoices instead.

Export Job Header

If set to True, if no job number is entered in the header, export the first job number identified on the invoice line item details.

If set to False, even if no job number is entered in the header, do not export the first job number identified on the invoice.

Export Path

During the export process a txt file is generated and must be saved. This file is necessary to import into the bridged accounting system. Identify a default file path here where all export files are saved.

Import Notes

If set to True, the AP Invoice's Notes are systematically copied to Sage 100.

If set to False, the AP Invoice's Notes are not copied to Sage 100.

Include Closed Jobs

If set to True, jobs that are not currently open display in the Lookup list.

If set to False, jobs that are not currently open do not display in the Lookup list.

Job Budget $0 Warning

If True, the job budget warning is active and generates if a budgeted amount is zero ($0).

If False, no job budget warning generates if a budgeted amount is zero ($0).

Note: With a Warning, the recipient can still approve.

Job Budget Reviewer Warning

Determine what type of prompt generates to the Reviewer when a job type/job cost entry exceeds the budget.

Prompt Types

None = No prompt/No issue

Warning = The recipient can still route or approve.

Error = The recipient must address the error before continuing.

Job Budget Tolerance

This is the dollar amount beyond the established budget amount that is still considered acceptable. Any amount above the entered figure triggers the generation of a budget warning. $0 is the default.

Note: With a Warning, the recipient can still approve.

Job Budget Warning

Determine what type of prompt generates to the Processor when a job type/job cost entry exceeds the budget.

Prompt Types

None = No prompt/No issue

Warning = The Processor can still route or approve.

Error = The Processor must address the error before continuing.

Launch AP Export Detail Report

If set to True, after the export is successful, the AP Export Detail report is systematically generated. This is the default.

If set to False, the AP Export Detail report is not systematically generated.

Important: This report can be reproduced through the Retrieve | Report menu at any time. Click here for details.

P. O. Reviewer Warning

Determine what type of prompt generates to the Reviewer when a purchase order amount exceeds the committed amount. None is the default.

Prompt Types

None = No prompt/No issue

Warning = The Reviewer can still route or approve.

Error = The Reviewer must address the error before continuing.

P. O. Tolerance Dollar Amount

This is the dollar amount beyond the established purchase order amount that is still considered acceptable. Any amount above the entered figure triggers the generation of a purchase order amount warning. $0 is the default.

Note: With a Warning, the recipient can still approve.

P. O. Tolerance Percentage

This is the percentage beyond the established purchase order amount that is still considered acceptable. Any percentage above the entered figure triggers the generation of a purchase order percentage warning. 0% is the default.

Note: With a Warning, the recipient can still approve.

P. O. Tolerance Type

Identify a dollar value, a percentage value or both for the P.O. Tolerance Type.

This is the dollar amount or percentage beyond an established purchase order amount or percentage that is still considered acceptable. Any amount or percentage above the entered figure triggers the generation of a purchase order amount or percentage warning. $0 is the default.

If Both is selected, both the dollar and percentage tolerances must be met. If only one is met and the other is exceeded, the purchase order warning generated.

Note: With a Warning, the recipient can still approve.

P.O. Warning

Determine what type of prompt generates to the Processor when a purchase order amount exceeds the committed amount. None is the default.

Prompt Types

None = No prompt/No issue

Warning = The Processor can still route or approve.

Error = The Processor must address the error before continuing.

Processor Compliance Warnings

Determine what type of prompt generates to the Processor when vendor or subcontract items are out of compliance. None is the default.

Prompt Types

None = No prompt/No issue

Warning = The Processor can still route or approve.

Error = The Processor must address the error before continuing.

Restrict Cost Code

If set to True, only cost codes which were set up with budgets on the job in Sage are available on the cost code list.

If set to False, the cost code list is not restricted.

Reviewer Compliance Warning

Determine what type of prompt generates to the Reviewer when vendor or subcontract items are out of compliance. None is the default.

Prompt Types

None = No prompt/No issue

Warning = The Reviewer can still route or approve.

Error = The Reviewer must address the error before continuing.

Sage 100 Contractor Software Version

Use this setting so that the AP Invoice Push option uses the correct queries for the current version of Sage 100 that is currently running. In the Value column, click the dropdown to select the appropriate version.

Subcontract Reviewer Warning

Determine what type of prompt generates to the Reviewer when a subcontract amount exceeds the committed amount. None is the default.

Prompt Types

None = No prompt/No issue

Warning = The Reviewer can still route or approve.

Error = The Reviewer must address the error before continuing.

Subcontract Tolerance Dollar Amount

This is the dollar amount beyond the established subcontract amount that is still considered acceptable. Any amount above the entered figure triggers the generation of a subcontract amount warning. $0 is the default.

Note: With a Warning, the recipient can still approve.

Subcontract Tolerance Percentage

This is the percentage beyond the established subcontract amount that is still considered acceptable. Any percentage above the entered figure triggers the generation of a subcontract percentage warning. 0% is the default.

Note: With a Warning, the recipient can still approve.

Subcontract Tolerance Type

Identify a dollar value, a percentage value or both for the Subcontract Tolerance Type.

This is the dollar amount or percentage beyond an established subcontract amount or percentage that is still considered acceptable. Any amount or percentage above the entered figure triggers a subcontract amount or percentage warning to generate. $0 is the default.

If Both is selected, both the dollar and percentage tolerances must be met. If only one is met and the other is exceeded, the subcontract warning generates.

Note: With a Warning, the recipient can still approve.

Subcontract Warning

Determine what type of prompt generates to the Processor when a subcontract amount exceeds the committed amount. None is the default.

Prompt Types

None = No prompt/No issue

Warning = The Processor can still route or approve.

Error = The Processor must address the error before continuing.

Use AP Invoice Push

If set to True, use the push functionality for AP invoice exporting.

If set to False, do not use the push functionality for AP invoice exporting.

Use Sage 100 API Push

If set to True, use the API provided by Sage for exporting.

 
If set to False, use the Paperless export routines for exporting.

Work Order Date Cutoff Years

If set to True, only retrieve work orders within the past specified number of years.

If set to False, all work orders within the past specified number of years are retrieved.