pVault® Help

Closed Job Warnings

Determine what type of prompt generates when entering an invoice against a closed job.

Prompt Types

None = No prompt/No issue
Warning = The recipient can still approve.
Error = The recipient must address the error before continuing.

Default Description from PO

If set to True, the line description from a PO displays.

If set to False, the line description is blank.

Disable Invoice Routing

Important: This is an all or nothing setting.

If you select True, invoice routing functionality is disabled and the Invoice Routing icon in the Invoice Entry toolbar does not display.

If you select False, invoice routing functionality works as expected, which allows the Processor to route invoices to Reviewers for review and approval.

Distribute Total Across PO Lines

If set to True, the total is distributed across the PO lines.

If set to False, the total is not distributed across the PO lines.

Document Match - Retrieve potential matching POs in APFlow™

Click True to enable the retrieval of potential matches for POs in Document Match.

Click False to turn off the retrieval of potential matches for PO documents.

Enable Post To Date

If set to True, the Post To date field within Invoice Entry is enabled.

If set to False, the Post To date field within Invoice Entry is disabled.

Enable Approve Invoices Job Filters

Important: Enabling this feature does not display a filter for all job numbers; it only displays the job numbers corresponding to the job numbers populated on the invoices currently routed to that Reviewer. If none of the invoices currently routed to the Reviewer contain a job number, no job numbers display as a filter.

If set to True, Reviewers can filter invoices by job so that only those invoices coded to the filtered job--for a particular status--display.

If set to False, all invoices for a particular status displays.

Export Path

During the export process a txt file is generated and must be saved. This file is necessary to import into the bridged accounting system. Identify a default file path here where all export files are saved.

GL Account Validation

Determine if a prompt generates when the GL and job costing is out of balance.

Prompt Types

None = No prompt/No issue
Warning = The Processor can still approve.
Error = The Processor must address the error before continuing.

GL Custom Field for POs

If set to True, the User field holding the GL Account to be applied on non-job POs displays.

If set to False, the User field holding the GL Account to be applied on non-job POs does not display.

Hide Control Accounts

If set to True, the assets, equity and liability GL accounts do not display.

If set to False, the assets, equity and liability GL accounts display.

Include Closed Jobs

If set to True, jobs that are not currently open display in the Lookup list.

If set to False, jobs that are not currently open do not display in the Lookup list.

Job Budget $0 Warning

If True, the job budget warning is active and generates if a budgeted amount is zero ($0).

If False, no job budget warning generates if a budgeted amount is zero ($0).

Note: With a Warning, the recipient can still approve.

Job Budget Reviewer Warning

Determine what type of prompt generates to the Reviewer when a job type/job cost entry exceeds the budget.

Prompt Types

None = No prompt/No issue

Warning = The recipient can still route or approve.

Error = The recipient must address the error before continuing.

Job Budget Tolerance

This is the dollar amount beyond the established budget amount that is still considered acceptable. Any amount above the entered figure triggers the generation of a budget warning. $0 is the default.

Note: With a Warning, the recipient can still approve.

Job Budget Warning

Determine what type of prompt generates to the Processor when a job type/job cost entry exceeds the budget.

Prompt Types

None = No prompt/No issue

Warning = The Processor can still route or approve.

Error = The Processor must address the error before continuing.

Launch AP Export Detail Report

If set to True, after the export is successful, the AP Export Detail report is systematically generated. This is the default.

If set to False, the AP Export Detail report is not systematically generated.

Important: This report can be reproduced through the Retrieve | Report menu at any time. Click here for details.

P. O. Reviewer Warning

Determine what type of prompt generates to the Reviewer when a purchase order amount exceeds the committed amount. None is the default.

Prompt Types

None = No prompt/No issue

Warning = The Reviewer can still route or approve.

Error = The Reviewer must address the error before continuing.

P. O. Tolerance Dollar Amount

This is the dollar amount beyond the established purchase order amount that is still considered acceptable. Any amount above the entered figure triggers the generation of a purchase order amount warning. $0 is the default.

Note: With a Warning, the recipient can still approve.

P. O. Tolerance Percentage

This is the percentage beyond the established purchase order amount that is still considered acceptable. Any percentage above the entered figure triggers the generation of a purchase order percentage warning. 0% is the default.

Note: With a Warning, the recipient can still approve.

P. O. Tolerance Type

Identify a dollar value, a percentage value or both for the P.O. Tolerance Type.

This is the dollar amount or percentage beyond an established purchase order amount or percentage that is still considered acceptable. Any amount or percentage above the entered figure triggers the generation of a purchase order amount or percentage warning. $0 is the default.

If Both is selected, both the dollar and percentage tolerances must be met. If only one is met and the other is exceeded, the purchase order warning generated.

Note: With a Warning, the recipient can still approve.

PO Warning

Determine what type of prompt generates to the Processor when a purchase order amount exceeds the committed amount. None is the default.

Prompt Types

None = No prompt/No issue

Warning = The Processor can still route or approve.

Error = The Processor must address the error before continuing.

Processor Compliance Warnings

Determine what type of prompt generates to the Processor when vendor or subcontract items are out of compliance. None is the default.

Prompt Types

None = No prompt/No issue

Warning = The Processor can still route or approve.

Error = The Processor must address the error before continuing.

Reviewer Auto Load Other Vendor Documents

If True, all checked entries in the Manage APFlow, Document Match tab systematically display in the Other Doc section of Document Match in Reviewer mode.

If False, Reviewers must manually click Refresh to view these documents.

Reviewer Mapping Field

If set to True, the User field which holds the Reviewer's mapping for APFlow displays.

If set to False, the User field which holds the Reviewer's mapping for APFlow does not display.

Subcontract Reviewer Warning

Determine what type of prompt generates to the Reviewer when a subcontract amount exceeds the committed amount. None is the default.

Prompt Types

None = No prompt/No issue

Warning = The Reviewer can still route or approve.

Error = The Reviewer must address the error before continuing.

Subcontract Tolerance Dollar Amount

This is the dollar amount beyond the established subcontract amount that is still considered acceptable. Any amount above the entered figure triggers the generation of a subcontract amount warning. $0 is the default.

Note: With a Warning, the recipient can still approve.

Subcontract Tolerance Percentage

This is the percentage beyond the established subcontract amount that is still considered acceptable. Any percentage above the entered figure triggers the generation of a subcontract percentage warning. 0% is the default.

Note: With a Warning, the recipient can still approve.

Subcontract Tolerance Type

Identify a dollar value, a percentage value or both for the Subcontract Tolerance Type.

This is the dollar amount or percentage beyond an established subcontract amount or percentage that is still considered acceptable. Any amount or percentage above the entered figure triggers a subcontract amount or percentage warning to generate. $0 is the default.

If Both is selected, both the dollar and percentage tolerances must be met. If only one is met and the other is exceeded, the subcontract warning generates.

Note: With a Warning, the recipient can still approve.

Subcontract Warning

Determine what type of prompt generates to the Processor when a subcontract amount exceeds the committed amount. None is the default.

Prompt Types

None = No prompt/No issue

Warning = The Processor can still route or approve.

Error = The Processor must address the error before continuing.

Work Order Date Cutoff Years

If set to True, only work orders within the past specified number of years are retrieved.

If set to False, all work orders are retrieved.