pVault® Help

Invoice Entry

Click to display the APFlow sidebar for AP Processors.

Go here to enter, route and export AP Invoices.

Note: AP Processor rights assigned to the user login id are required to view this icon.

Click here for more details.

Approve Invoices

Click to open the Approve Invoices screen for AP Reviewers.

Go here to approve invoices.

Invoices can also be viewed, rejected, released or routed.

Note: AP Reviewer rights assigned to the user login id are required to view this icon.

Click here for more details.

Invoice Manager

Click to open the Invoice Manager screen.

Go here to view invoices and documents, change processors, revoke routing, as well as access Manage APFlow and Manage Batches.

Note: AP Processor or AP Supervisor rights assigned to the user login id are required to view this icon.

Click here for more details.

Payment Manager

Click to open the Payment Manager screen.

This is where to check the status of a payment.

Go here to access the Payment sidebar.

Click to locate certain payments or to verify payments against specific jobs or phases.

Click here for more details.

Check Review

Click to open the AP Check Review sidebar.

This is where to check the status of a payment.

Click to locate certain payments or to verify payments against specific jobs or phases.

Click here for more details.

PO Lookup

Click to open the Quick List - Purchase Orders dialog.

Click the Vendor or Purchase Order labels to generate the associated Lookup Utility.

This is where to view purchase order (PO) information for a specific vendor.

Click here for more details.

Subcontract Lookup

Click to open the Quick List - Subcontracts dialog.

While this dialog is nearly identical to the Quick List - Subcontracts dialog accessed through the New Line dropdown when on Invoice Entry, here a Subcontract line can be added without having to enter an invoice.

Subcontracts can be opened for any vendors existing in the accounting system.

Click here for more details.

Manage APFlow

Click to open the Manage APFlow dialog.

Go here to set up default settings for the APFlow module.

Role permissions can be assigned on the Manage APFlow dialog.

Access Bank Accounts from all tabs in this dialog.

Note: AP Supervisor rights assigned to the user login id are required to view this icon.

Click here for more details.

AP Accruals

Click to open the Invoice Accrual Settings dialog.

The AP Invoice Accruals module is used to produce accrual and reversal entries for open invoice costs.

Go here to enter Invoice Cutoff Date, Accrual Account Date, Reversal Accounting Date or the Min Invoice Amount.

Click here for more details.

Credit Card Importer

Click to open Credit Card Transaction Importer.

Go here to create an invoice from an electronic credit card statement and match individual credit card transactions to previously indexed credit card receipts.

Click Settings to access the Import Invoice Settings dialog.

Click here for more details.

Invoice Search

Click to locate a certain invoice or to verify invoices against specific jobs or phases are being coded properly.

Managers can use Invoice Search for reporting purposes using the search criteria on a recurring basis.

All users have access to Invoice Search based on index level security.
If the user does not have access to view the invoice, the invoice is not visible to the user through the Invoice Search functionality. The same holds true for users without access to AP Invoice or AP Invoice Confidential.

Click here for more details.