Indexing Supporting Documents

Supporting documentation for a vendor's invoice (Purchase Orders, Receiving Ticket, etc.) are usually generated or received by the company before the invoice reaches the Processor's desk.

All supporting documentation should be indexed into Sage Intacct Paperless so that during Invoice Entry, the related documents can be attached to the invoice before routing to the Reviewer(s) for approval. (Indexing)

Capturing Invoice Documents in Queues

Invoice documents can be captured through Drag and Drop.

Processors work their invoices from their various user queues.

Documents are gathered and assigned to the proper user queues. (Drag and Drop Electronic Files)

Invoice Entry

This is where all pertinent invoice information (invoice number, due date, amount) is entered, where associated documents are matched and the invoice is routed to various reviewers. (New Invoice)

Document Matching

The Document Match page, accessed through the Document Match icon, is used to attach supporting documentation to the invoice to be routed to the reviewers. (Document Matching)

Invoice Routing/Approval

The invoice can be approved by the Processor or routed to various reviewers for their input and approval. (Invoice Routing)

Work in Process Queue

The Work in Process queue shows the Processor the status of every invoice entered by or assigned to that Processor until exported.

Invoices requiring further action display in the Incomplete, Rejected or Approval Alert folders.

All other invoices are visible in their respective Pending or Approved folders. (Work in Process)

Approve Invoices

Sage Intacct Paperless users set up as APFlow™ Reviewers use the Approve Invoices module to view, code and approve the invoices routed to them by APFlow™ Processors. (Approve Invoices)

Exporting Approved Invoices

Once an invoice is approved by all associated Reviewers, a Processor with the proper access exports the invoice information into the accounting software. (Export Invoices)