Introduction to pVault®
pVault® - Initial Setup
Setup Checklist
Optional Setup Steps
Additional Administration Functions
Logging into pVault®
The pVault® Desktop
My Paperless Page
Changing the Password
pVault® Toolbar
Doc Info Tray
Home Tab
Capture Tab
Retrieve Tab
Distribute Tab
APFlow™ Tab
DocRoute Tab
Greenlight Tab
Image Tab
Annotation Tab
Administration Tab
Utilities Tab
Links Tab
Addins Tab
Help Tab
Toolbar Configuration
pVault® Viewer Window
Vault Selector
Main Toolbar
Viewer Toolbar
Annotation Toolbar
Status Bar
Zoom Slider
Thumbnails Viewer
User Settings
General Tab
Annotations Tab
Categories Tab
Custom Stamps Tab
Email Tab
Messages Tab
Notes Tab
Print Tab
Quick Notes Tab
Save Tab
Scan Tab
Viewer Tab
Community
Document Life Cycle
Capture
Scan To File
pVault® Batches
New Batch from Existing Files
New Batch from Scanned Documents
Indexer
Mass Document Indexer
Importer
CSV Import
General Tab
Sources Tab
Error Options Tab
Archiving Options Tab
Configuration Tab
Configuration Tab - Document Import Type
Configuration Tab - Invoice Import Type
Configuration Tab - Troubleshooting
Folder Watch Import
Folder Watch Import Setup
General Tab
Sources Tab
Folder Watch
FTP
DropBox
Error Options Tab
Archiving Options Tab
Configuration Tab
Job Poll Service - Job Setup
Standard Import
General Tab
Sources Tab
Error Options Tab
Archiving Options Tab
Configuration Tab
Job Poll Service
Import Specification
Standard Import Schema
Sample xml File
Email Import
Outlook
General Tab
Sources Tab
Error Options Tab
Archiving Options Tab
Configuration Tab
Revoking Email Permissions
Gmail
General Tab
Sources Tab
Error Options Tab
Archiving Options Tab
Configuration Tab
Revoking Email Permissions
Barcode Import
Barcode Import Setup
General Tab
Sources Tab
Error Options Tab
Archiving Options Tab
Barcode Configuration
Drag and Drop Electronic Files
Paperless Tiff Printer
Retrieve
Open Batch
Search
Browse Screen Results Options
Advanced Searching
Configuring Browse View
Sharing Browser Templates
Importing Shared Templates
Queues
Reports
Reports List
Sage 100 Contractor Reports
Sage 300 CRE Reports
Viewpoint Vista Reports
Locating the Document ID
Locating the Invoice ID
Drilldown Reports
Report Administration
Copy Reports
Import Custom Reports
Categories
View Snapshots
Working with Documents
Annotating Documents
Bookmarks
Changing Image Size in the Viewer
Check Out/In Documents
Deleting Pages From a Document
Document Alerts
Document Information
Document Snapshots
Emailing Documents
Hot Documents
Insert Pages into a Document
Printing Documents
Push to Queue
Rotating an Image
Saving To File
Send to New Window
Transferring Pages
Transferring Document Pages to an Existing Document
Transferring Document Pages to a Batch
Transferring Document Pages to a New Image
Transferring Document Pages to a Recent History Item
Administration
pVault® Application Server Dashboard
APP SERVICE
DEPLOYMENT
POLL SERVICE
SQL SERVER
WEB SERVICE
Deploying the Latest Version of pVault®
Vaults
General Tab
Adding a New Vault
Copying a Vault
Copying Vault Security Groups
Copying Vault Web Security Groups
Security Groups Tab
Create Security Group, Wizard Window #1
Create Security Group, Wizard Window #2
Create Security Group, Wizard Window #3
Create Security Group, Wizard Window #4
Create Security Group, Wizard Window #5
Index Level Security
Web Security Groups Tab
Create Web Security Group, Wizard Window #1
Create Web Security Group, Wizard Window #2
Create Web Security Group, Wizard Window #3
Create Web Security Group, Wizard Window #4
Why should you use User Mappings?
Bridge Tab
Bridged Accounting System Cache
Abila MIP Fund Accounting Bridge Settings
Acumatica Bridge Settings
ComputerEase Bridge Settings
Foundation Bridge Settings
Custom APFlow Bridge Settings
Great Plains Bridge Settings
Intacct Bridge Settings
Linc Laser Bridge Settings
MatrixCare EF Settings
MRI Bridge Settings
Penta Bridge Settings
RFMS Bridge Settings
Sage 100 Contractor Bridge Settings
Sage 100 ERP (MAS 90/200) Bridge Settings
Sage 300 CRE Bridge Settings
Sage 300 CRE SQL Replicator
Starbuilder Bridge Settings
Viewpoint Vista Bridge Settings
Document Index Routing Tab
Creating New Index-Based Document Routing Rules
User Roles Tab
Adding a User Role
Document Publishing
Users
Standard Users
Adding Users
Adding Users - SQL Authentication
Adding Users - Windows Authentication
Copying User Information
Additional User Settings
Editing Existing Users
Web Users
Adding Web Users
Warning: Licensed User Count Exceeded
Ad Hoc Users
Sending Web User Invites
What the New Web User Receives
Editing Existing Web Users
Web Only Reviewer
Through Users
SQL Authentication
Windows Authentication
Through Web User
Removing a Web Only Reviewer Role
Reassign Users
Documents
Document Archive
Automatic Archiving
Manual Archiving
Moving Archived Documents back to Production
Document Categories
Category Properties
Document Classes
Document Class Field Locations in pVault®
Document Purge
Retention Hold
Adding Retention Holds to Documents
Removing Retention Hold Codes
Types
Document Types
Importing Predefined Document Types
Manually Adding Document Types
Editing Document Type Properties
Copying a Document Type
Index Types
Adding Index Types
Editing Index Type Properties
List Types
Creating Lists
Editing Lists
Query List Types
Configuring Query Lists
Using Query Lists
Queues
Adding a User Queue
Editing User Queue Properties
Removing a User Queue
Queue Categories
Quick Notes
Adding a Quick Note
Using Quick Notes
Named Locations
Backfills
Backfill Configuration
Adding a Custom Backfill
License Administration
System Settings
Locked Files
SMTP Settings
Job Poll Configuration
Job Poll Jobs
The Job Poll Service
Scheduling a Job Poll Job
Attachment Sync Configuration
Sage 100 Contractor Attachment Sync Setup
Sage 300 CRE Attachment Sync Setup
Sage 300 CRE SM Attachment Sync Setup
Configure Viewpoint API Users
Cloud Sync
Reactivate Documents
Enable Full Text Searching
Fujitsu fi-7300NX Scanner
AD User Initialization
Paperless OCR
Setup
Mappings
Queues
APFlow™ Sidebar and OCR Validation Screen
Utilities
Splitter Utility
Splitting to Queues
Splitting to Named Locations
Reindexer
Document Info
Batch Info
Bookmarks
Thumbnails
Hot Documents
Manage Read Only
Take Snapshot
View In Native Program
Links
Add Ins
Help
APFlow™ Module
Field Lookups and Filtering Options
Setup
Manage APFlow™
General Tab
Web Only Reviewer Role
Advanced Tab
Advanced Bridge Settings
Abila MIPS Settings
Acumatica Settings
COINS Settings
ComputerEase Settings
Custom APFlow Bridge Settings
Foundation Settings
Great Plains Settings
Intacct Settings
Linc Laser Settings
MatrixCare EF Settings
MRI Settings
Penta Settings
Quickbooks Settings
RFMS Settings
Sage 100 Contractor Settings
Sage 100 ERP Settings
Sage 300 CRE Settings
Viewpoint Settings
AP Accruals Tab
Credit Cards Tab
Document Match Tab
Exporting Tab
Add Export
Edit Export
Copy Export
Issue List Tab
Expense Allocations Tab
Allocation Rules
Invoice Routing Tab
Invoice Routing Tab Fields and Grids
Advanced
Proxy Users Tab
Quick Notes Tab
Using A Quick Note
Validation Tab
Troubleshooting
Bank Accounts
Configure Invoice Entry Fields
Add Field
Add Standard Field
Add Line Type
Field Backfills
Field Exporting
Field Lookup
Use a List
Use a Query
Use an Index Type
Custom Field Description in Invoice Entry
Tiered Filtering
Field Calculation
Manage Calculations
Setting Invoice Entry Fields as Read-Only / Required
Greenlight Configuration
Setup
Greenlight CM™ with Invoice Entry
Procore APFlow™ Import Integration
Invoice Entry
Revoking Access - Disabling the Interface with Procore
Preparing for Invoice Entry
Capturing Documents Overview
Indexing Documents Overview
Invoice Entry
Invoice Entry Access
Invoice Entry Functionality
Overall Screen Layout
APFlow™ Sidebar Overview
APFlow User Defaults
Unprocessed Tab
Multiple Entry
Work In Process Tab
Admin Tab
Configure User Level Invoice Entry Settings
Configure Invoice Entry Hot Keys
Pin Form
New Invoice
Screen Layout
Invoice Entry Tabs - Viewpoint Only
AP Match Code
Hold Code - Viewpoint Only
Supplier Field - Viewpoint Only
Field PO #
Card Issuer Account - Sage 100 Only
Entering an Invoice Overview
Field Lookups
Invoice Entry - New Line
Add Blank Line
Delete Lines
Quick Lists
Purchase Order Quick List
Receiving Ticket Quick List
Service PO Quick List - Sage 300 Only
Subcontract Quick List
Commitment Quick List
Expense Allocation in Invoice Entry
Adding Cost Codes / Categories On the Fly (Sage 300 only)
Invoice Entry Sidebar
Document Matching
Invoice Routing
Saving the Invoice to Process Later
DocRoute™ Invoice to User(s) Outside the APFlow™ Approval Process
Routing Internally Within APFlow™
Routing Externally Outside APFlow™
Credit Card Importer
Processor Permissions
New Import vs. Editing Existing Import
Template-based Import vs. Industry Standard File
Credit Card Importer Main Screen
Viewing / Changing Import Settings
Choosing Unassigned Transactions
Transferring Lines
From Unassigned to New Invoices
From Invoice to Invoice
Hot Keys
Sidebars
Match Receipts
Matched Receipt Indicators on Invoice Lines
Manage Card Defaults
Secondary Vendors
Importing
Status After Importing
Duplicate Transactions Found
Troubleshooting Potential Credit Card Statement Template Errors
Creating Secondary Vendor Drilldown Report
Invoice Manager
Approve Invoices
Screen Layout
Ribbon Toolbar
Sidebar
Top Grid
Middle Grid
Bottom Grid
Configure Approve Invoices Hot Keys
Matched Receipt Indicators on Invoice Lines
View Secondary Vendor
Approving an Invoice Overview
Rejecting an Invoice
Placing an Invoice On Hold
Rerouting an Invoice
Exporting Approved Invoices
Export Invoices
Admin (APFlow™ Sidebar)
Managing Batches
Check Review
AP Check Review Sidebar
Compliance Check
PO Lookup
Subcontract Lookup
AP Accruals
Expense Lines Tab
Job Related Lines Tab
Export Tab
Invoice Search
Access and Toolbar
Entering Search Criteria
Performing the Search and Search Results
Viewing Items
Saving the Search and Running a Previously Saved Search
Sidebar
PO Close
Greenlight Compliance Manager™
Left Navigation Bar
Pending Jobs
Active Jobs
Completed Operations
Closed Jobs
Commitments
Creating New Commitments
Adding Vendors Using Commitments
Resetting Matched or Ignored Commitments
Master Address Book
Adding Vendors
Adding Contacts
Adding Notes
Adding Vendor Licenses
Toolbar
Job
Adding Jobs
Removing Jobs
Reactivating Removed Jobs
Vendor
Contacts
Master Address Book
Add Waivers
Record Waivers Received
Portal Download Queue
Company Level
Left Navigation Bar Company Sub Menu
Adding Job
Importing a Job
Manually Adding Jobs
Adding Company Vendor
Adding Contact
Adding Commitment
Screen Layout
Dashboard
Expiring Vendor Insurance Certificates
Out of Compliance
Follow Up Date Feature
Expiring Licenses
Email Activity Last 72 Hours
Expiring Continuing Education
Awaiting Approval
Info/Contacts
Adding Company Contacts
Editing Company Info
Insurance Templates
Allow Job Override Templates
Creating All Operations/Blanket Insurance Templates
Creating Custom Insurance Policies
Creating Insurance Templates
Creating Job-Specific Insurance Templates
Creating New Insurance Rating Company
Selecting Insurance Rating Service
Setting a Default Template
Setting Default Job-Specific Template
Documents
Configuration
External Queries
Map Insurance
Map License
Configuring Options
Administration Approval for Compliance
Restrict Jobs to Company-Defined Templates
Allow All Operations Vendors
Track Commitments
Required Signed Commitments
Require Signed POs
Track Company Insurance
Track Company License
Track Vendor/Contractor License
Vendor License Tracking
Configuring Vendor License Tracking
Configuring Vendor License Tracking Expiration Threshold
Vendor Approval System
Insurance Templates
Creating Custom Other Insurance Types
Creating Insurance Endorsements
Setting Endorsements on Insurance Templates
Setting the Insurance Expiration Threshold
Job Sort Method
Portal
Our Insurance
Our Licenses
Adding a License
Adding a Qualifying Party
Tracking Continuing Education Hours
Adding License Documents
Job Level
Left Navigation Bar Job Sub Menu
Adding Job Vendor
Adding Job Contact
Matching Vendor Insurance Data to New Job
Job Info
Job Configuration
Job Compliance Dashboards
Job Address
Job Status
Importing Job Templates
Setting a Default Vendor Insurance Template
Setting a Job's Expiration Threshold
Completed Operations
Setting the Estimated Completed Operations Date
Setting a Job to Completed Operations
Setting the Completed Operations Date, Tracking Years and Status
Setting Insurance Policies for Tracking on a Completed Operations Job
Contacts
Adding Project Contacts
Adding a Non-Company Contact to a Job
Importing a Non-Company Contact to a Job
Insurance
Importing Insurance Templates
Selecting All-Operations Insurance Tracking vs. Job-Specific Insurance Tracking
All-Operations Insurance Tracking
Job-Specific Insurance Tracking
Setting a Default Template
Assigning Insurance Templates to Vendors
Editing Job Templates
Updating Insurance Templates on a Project
Lien Waiver Config
Screen Layout
Set Lien Waiver Tracking
Adding Default Lien Waiver Forms
Configuring Through Dates
Assigning Lien Forms to a Job
Lien Waivers
Recording Signed Waiver by Job
Recording Multiple Signed Waivers by Job
Certified Payroll
Documents
Notes
Vendor/Subcontactor Level
Accessing Vendors
Emailing Non-Compliant Vendors Using Email Templates
Left Navigation Bar Vendor Sub Menu
Manually Adding Vendors
Adding Existing Vendors
Adding Tier Vendor
Adding Existing Tier Vendor
Adding Contact
Removing Vendor
Vendor Info
Compliance Issues
Compliance Emails and Other Templates
Vendor Activity Log
Requesting a Vendor Record be Approved
Contacts
Adding New Vendor Contacts
Adding an Existing Vendor Contact
Adding Vendor Insurance Contacts
Importing Vendor Contacts from the Accounting System
Setting up Vendor Contacts
Insurance
Applying Insurance Templates to a Vendor Record
Tracking Endorsements on Vendor Records
Configuring Policy Tracking
Entering Other Insurance Policies Data
Using the Insurance Compliance
Setting Insurance Policies - Tracking a Completed Operations Job
Waiving Insurance Requirements
Using Follow Up Dates
Lien Waiver Config
Screen Layout
Lien Release Forms
Commitment Summary
Set Lien Waiver Tracking
Changing Default Waiver Forms
Automated Waiver Configuration
Lien Waivers
Single Lien Waiver Generation
Mass Lien Waiver Generation
Editing Generated Lien Waiver
Generating Waiver Forms on the Vendor Level
Generating Waiver Forms By Job Using AP Invoice
Emailing Lien Waiver Forms
Emailing Waivers by Vendor
Emailing Mass Waivers
Compliance Emails and Other Templates
Recording Signed Waivers
Recording Signed Waiver by Vendor
Certified Payroll
Turning Certified Payroll Tracking On - Vendor Record
Generating New Certified Payroll
Recording Certified Payroll
Indexing Certified Payroll Documents
Final Certified Payroll
Out of Compliance Certified Payroll
Documents
Notes
Manage Greenlight™
General
APFlow Compliance
Company Roles
Job Roles
Vendor Roles
Email Templates
Configuring Automated Expiration Email Alerts
Creating Out of Compliance Email Template
Lien Form Email Templates
Lien Compliance Email Templates
Portal
External Connections
External Queries
Lookup Tables
Creating Custom Vendor Types
Creating Custom Vendor Notification Types
Creating Custom License Types
Creating New Insurance Rating Company
Creating Custom Endorsements
Custom Lien Release Forms
Uploading Custom Waiver Forms
Creating Document Types
Greenlight™ and the Job Poll Service
Reports
Manage Reports
Report Categories
Running Reports
CD Plus (CD+) Module
DocRoute™ Module
Document Routing and the DocRoute™ Sidebar
Settings
Quick Route
Index Based Document Routing
Manage Document Routing
DocuSign Integration
Troubleshooting Best Practices
Lock Out Tag Out
Company LOTO Setup
Lock Out Tag Out Administration Portal
Screen Layout
Left Navigation Bar
Active / Inactive
Add LOTO
LOTO Add SignOff
LOTO Add Lock
Lock Inventory
Reports
User Lock History
Job's Lock Out Tag Out List
LOTO Details
Admin
Company
Divisions
Jobs
Employees
Locks
Templates
Lock Out Tag Out User Mobile App
Getting Started
Navigating the App with Employee Permissions
Top Pane
Assigned Jobs
View
Active LOTO
Pending LOTO
Attachments and Photos
Bottom Pane - My Locks
Navigating the App with Lead Employee Permissions
Top Pane
Assigned Jobs
View
Active LOTO
Pending LOTO
Attachments and Photos
Add
Bottom Pane - My Locks
Navigating the App with Supervisor Permissions
Top Pane
Assigned Jobs
View
Active LOTO
Pending LOTO
Attachments and Photos
Add
Sign
Middle Pane - Assign New Lock
Bottom Pane - My Locks / All Locks
pVault® Web Applications
ePortal™
Manage Users
Reset Passwords
eCapture™
eCapture™ Implementation Checklist
eCapture™ Advanced
Credit Card Receipts
Submitting Documents to Index or Queue
eCapture™ Web User Configuration
Credit Card Receipt Configuration
eCapture™ App Instructions
eCapture™ Gallery
eDocRoute™
Screen Layout
Main Pane
Create Route
Details
eDocuments™
eDocuments™ Web User Configuration
Screen Layout
Main Pane
eForms™
eForms™ Web User Configuration
eForms™ Administration Portal
Manage
Create New Form Template
Templates
Form Template Manager
Edit a Template
Categories
Questions
Yes/No Questions
Multiple Choice Questions
Text Field Questions
Slider Questions
Date/Time Questions
Media Questions
Signature Questions
GPS Questions
Manage Global Fields
Review
Admin
Announcements
Configuration
Devices
eForms™ User Portal
Screen Layout
Left Navigation Bar
Your Forms
In Progress Forms
Start a New Form
eForms™ for Apple iPhone Users
Navigating the App
Starting a New Form
Screen Functionality When Creating a New Form
eForms™ for Apple iPad Users
Navigating the App
Starting a New Form
Screen Functionality When Creating a New Form
eInvoice™ Review
eInvoice™ Web User Configuration
Screen Layout
Main Pane
Details
Invoice Line Items
Advanced Integration
RFMS
RFMS Integration
Turning on the Barcode Feature in RFMS
Sage 100 Contractor
Job Routing - Sage 100 Contractor
Sage 100 Contractor API Usage and Configuration
Credit Card Management Integration
Sage 300 CRE
Job Routing - Sage 300
Sage 300 and the pVault® Accounting Date Advanced Bridge Setting
Sage 300 and the pVault® Discount Date Field
Sage 300 and the pVault® Discount Field
Sage 300 and the pVaul®t Entry Date Field
Sage 300 and the pVault® GL Account Field
Sage 300 and the pVault® Invoice Date Field
Sage 300 and the pVault® Misc Deduction Pct Field
Sage 300 and the pVault® Quick Vendor
Sage 300 and the pVault® Received Date Field
Sage 300 and the pVault® Tax Group Field
Sage 300 and the pVault® Vendor Field
Sage 300 and the pVault® Workers Compensation Field
Sage 300, the pVault® AP Account Field and the pVault® Enable AP Account Advanced Bridge Setting
Sage 300, the pVault® BL Std Item Field and the pVault® Use Billing Advanced Bridge Setting
Sage 300, the pVault® Cost Code Field and the pVault® Cost Code on the Fly Advanced Bridge Setting
Sage 300, the pVault® GL Account Field and the pVault® Allow GL Override on Invoice Advanced Bridge Setting
Sage 300, the pVault® GL Account Field and the pVault® Breakout GL Advanced Bridge Setting
Sage 300, the pVault® Invoice Header Fields and the pVault® Invoice Code 1 and Invoice Code 2 Fields
PO Module for Sage 300 CRE Only
Procedures
Viewpoint Vista
Accrual feature creating Journal Entry Posting
Configuring Vista Viewpoint with pVault® using the Paperclip
Group Routing
HR Batch Control
Job Budget Numbers
Job Routing
Paying an Invoice
Paying Employees through Direct Deposit
Paying Employees with Payroll Checks
Payroll Indexing Setup (Configuring the pVault® Bridge User)
Payroll Ledger Update
Paying with a Check
Printing and Posting the Vendor Check
Paying with a Credit Card
Posting a General Batch Control Report
Service Work Order Routing Rules
Time Card Entry
Voiding or Clearing a Payroll Check
Vendor Routing